How to Prevent Data Loss?

Now that so many businesses are so very reliant on technology for storing, retrieving and using data, it is of the utmost importance that companies take the task of preventing data seriously. A failure to do so could not just result in downtime, but it could be a PR disaster and even put the company out of business should sensitive data make it into the wrong hands.

Luckily, there are numerous things, other than regularly updating your antivirus software, which should be a given, any business can do to prevent such a loss, as you can see below.

Back it Up

One of the simplest things you can and should do if you don’t want to lose your most valuable data is to create a backup and regularly update it. If you have more than one copy, then should you lose the data on one system, you will still have it available to you. Obviously, this means creating a backup on a separate disk from the main, but this is easy to do and could be a job for your IT team to tackle.

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Use Raid Storage

Raid storage is one of the best ways to protect your data from system failures and data redundancy. If you use a decent raid calculator to work out the usable capacity of your system, you can ensure that sensitive data is kept safe.

Raid works by storing your data across multiple hard drives so that if one should fail, you can still access the information from another. It has the added benefit of enabling access to your data from multiple locations without any fuss, and that is why you should definitely discuss it with your IT team if you want to bulk up data security and prevent future disaster.

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Implement Good Working Habits

While you and your team are working with technology systems, you should ensure that best practices are put into place. These include regular password changes, ensuring that passwords are adequately strong, logging off when leaving one’s desk and encrypting sensitive files so that they cannot be stolen. Creating an extra copy of any sensitive documents on an encrypted external drive may also be a good idea depending on just how important data is and who you would feel comfortable having access to the files.

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Prevent Surges

Power surges can wipe out your data should they stroke your computer, and they are becoming more common as weather conditions get more extreme. Luckily, it is really easy to avoid them by using a UPS, which will buy you enough time to save your data somewhere safe.

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Limit Access

To keep your data as safe as possible, you should not allow access to your network to anyone who does not absolutely need to have it. It is easy for someone with bad intentions and network access to copy your data and steal it for nefarious purposes, but by keeping access strictly on a need-to-know basis, you can help to safeguard your company from this kind of espionage.

When it comes to data, it really is better to be safe than sorry.

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